- Federal Work-Study (FWS) Student Employment and Regular Student Employment (RSE) are part-time jobs; do not expect to study during your scheduled work hours, unless allowed to do so.
- FWS and RSE student employees must maintain part-time enrollment (6 credit hours-Undergraduate/Law or 5 credit hours-Graduate), except International student employees on F-1 visas. If you drop below part-time, withdraw, or graduate, the department must complete a termination form and submit it to the Student Employment Office.
- International student employees on F-1 visas under Regular Student Employment must maintain full-time enrollment (12 credit hours-Undergraduate/Law or 9 credit hours-Graduate) for the Fall and Spring semesters. The exceptions to less than full-time enrollment for international student employees on F-1 visas are: (1) if is is your last semester of enrollment, or you are working on your phase of dissertation or thesis, then you must be enrolled at least part-time (6 credit hours-Undergraduate/Law or 5 credit hours-Graduate); (2) if it is due to special circumstances (i.e. medical), then you will have to provide in writing to the Student Employment Office the reason(s) and it must be approved by the Financial Aid Director; (3) if it is during the Summer term and school breaks between semesters (Winter break, Spring break), no enrollment is required. Concurrent enrollment at this university and a community college, college, and another university is not acceptable for enrollment requirements for employment eligibility at this university.
- International student employees on F-1 visas must obtain a valid Federal social security number and their student records in the Student Information System (SIS) must be under this valid Federal social security number. The temporary 900 social security number is no longer acceptable. The Student Employment Office realizes that you may not be able to have your temporary 900 social security number changed immediately in the SIS system to your Federal social security number. You will therefore be entered into the Human Resource System (HRS) with the valid Federal social security number for only one month. This will allow you plenty of time to have your temporary social security number changed to your Federal social security number in the SIS system. To obtain a valid Federal social security number, you must go to the Social Security Administration Office located at 1451 Union Avenue. You must bring with you your I-20 and Passport to show them, and on letterhead, proof of employment on-campus. Once you obtain a valid Federal social security number, go to the Registrar's Office in Wilder Tower, Room 003, and request that they change your temporary 900 social security number to your valid Federal social security number. You will need to show them your social security card.
- Under FWS student employment, the department pays 25% of your earnings and the federal government pays the rest. Under RSE, the department pays 100% of your earnings.
- A FWS award does not guarantee employment. You must interview with prospective employers and "sell" yourself. Departments are not obligated to re-hire you for a follow academic year.
- When you are hired by a department, complete Section I of the FWS Student Employment or RSE Payroll Action Form, along with Section I on the I-9 Employment Verification Eligibility Form, along with the Direct Deposit Authorization and W-4 Form. You must make sure that your name on all the forms matches your name on record with the Registrar's Office. Then have the department complete their sections and return all forms to the Student Employment Office immediately. You cannot begin work until it has been submitted and approved by the Student Employment Office.
- Be consistently dependable. Be prompt, and work the hours for which you have been scheduled. If you must be late or absent from work, notify your supervisor prior to work time. Excessive tardiness, absenteeism, or failure to perform assigned duties are grounds for termination. Give the job your best effort! Your employer's evaluation becomes a permanent part of your file and may be used as a future job reference.
- If you have problems or grievances with your work, talk with your supervisor. If it cannot be resolved, discuss it with the department head.
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